Step 1

The Respondent requests a Site Inspection via the Q&A Process

The Respondent completes a Site Inspection Request Form (provided in Appendix 1 (ITP Request Forms) to this ITP Plan) and submits it to the State via the Q&A Facility in the Data Room, with a minimum notification period of five Business Days prior to a Site Inspection.

Each Site Inspection Request should specify:

•  areas for which access is required;

•  date, times, duration access is required;

•  all activities proposed to be undertaken; 

•  number and details of attendees and confirmation that they have the necessary qualifications to attend the site, including the numbers and validity dates of any evidence cards required; and

•  reasons why the Site Inspection is requested.

Step 2

Consideration of requests by the State

The State will review each Site Inspection request and will determine whether that Site Inspection should proceed, either as a whole or in part. 

Once the State has determined whether the Site Inspection should proceed, it will confirm to the Respondent the date, time, location, and any special requirements the State may have in relation to that Site Inspection over and above the protocols outlined in this ITP Plan.

Step 3

The Respondent to respond to the State

Once the Respondent receives approval of its Site Inspection, the Respondent must respond to the State via the Q&A Facility in the Data Room to:

•  confirm availability for the advised dates and times; and

•  confirm compliance with any other special requirements of the State.

Where the Respondent responds with an alternative time or does not have an ability to meet the requirements, steps 2 and 3 will be repeated.

Step 4

The Respondent to confirm shortly prior to the Site Inspection

Prior to the nominated Site Inspection, via the Q&A Facility in the Data Room, the Respondent must:

•  confirm that the Site Inspection will be going ahead as planned; 

•  provide the list of attendees and evidence that they hold all the necessary qualifications for that Site Inspection;

•  provide a detailed agenda for the Site Inspection; and

•  confirm compliance with any other special requirements of the State.