Internal government party reporting arrangements should be clearly set out. In many respects, there will be a clear link with project governance arrangements. The contract administration manual should identify the range of internal reporting arrangements, responsibilities for their preparation, their regularity and scope of coverage. Internal reporting is likely to occur in line with periodic (monthly or quarterly) private party invoices for payment, and annually on a range of broader matters.
The internal reporting arrangements include those relating to other government party agencies who have been delegated contract management responsibilities and also to the Partnership Victoria group within the DTF. Guidance on developing reporting arrangements is contained in Appendix C of the Partnerships Victoria Contract management guide.
The contract director should work with the senior responsible owner (SRO) to develop appropriate internal reporting arrangements that support their responsibility and accountability for the project. These arrangements will also need to have regard to financial delegations under the Financial Management Act 1994.