This section of the contract administration manual should outline the process for managing and documenting variations of the project deed and other relevant project contracts, and cross-refer to those actions, risk mitigations and risk controls elsewhere in the contract administration manual that will be used to manage that process. Obligations under the project deed and other relevant project contracts may be varied either intentionally or unintentionally. The contract director should develop a process to ensure that the project deed and other relevant project contracts are only varied intentionally and that these variations are documented.
The contract director should:
• identify the procedures under the contract for varying the contract;
• envisage the circumstances in which there will be the greatest risk of unintentional variation; and
• incorporate these risks into the risk analysis undertaken in section 8 of this methodology.
The strategies that the contract director develops to deal with these risks should be included in the part of the contract administration manual dealing with the critical risks and contingency plans as discussed in section 8 above. The actions that the contract director identifies to instigate or control variations in the contract should be referenced.