(Refer to section 3.5 and table 3.1 of the Partnerships Victoria Contract management guide for more on Reporting to the Department of Treasury and Finance.)
This template provides guidance on content for a contract director's regular updates to DTF. These reports should be developed in accordance with Appendix C and the timing and format in which the updates are to be provided should be agreed with DTF.
Report component | Guidance on content |
Service delivery | 1. What are the contract director's and users' levels of satisfaction with service delivery? 2. Has there been any: (a) failure by the contractor to meet the KPIs; (b) abatement of service payments; (c) other non-compliance by the private party with the contract; or (d) requested or agreed variation or State initiated modifications that will affect the cost to the Government of the project? 3. Do sufficient meetings/site inspections occur between the government party and the private party for the contract director to be satisfied that there is a joint understanding of the quality of service delivery? |
Financial health | Are there any concerns about the financial health of the private party or any key subcontractors? |
Management quality | Are there any concerns about the management quality of the private party (both the day to day management of the private party, and management at the director or 'equity' representative level) or any key subcontractor? |
Relationship quality | 1. Are there any concerns about the Government's partnership relationship with the private party or any key subcontractor? 2. Are meetings between the government party and the private party functioning effectively? Are there any current or potential disputes? If so, how are these being managed? |
Risk outlook | Are there any significant emerging risks to the contract or the project's sustainability that are not identified above and that you have not previously advised to DTF? |
Key events | Are there any key events coming up in the short term? E.g. refinancing, reviewable services, modifications |
Other contract management issues and feedback | Are there any other issues that DTF should be made aware of, or may be able to assist with? (refer table 3.1 of the guide) Are there any other contract management issues that must be consulted with DTF or are recommended to be consulted with DTF? Is there any other contract management information that DTF may be able to provide you with to assist you to manage the Partnerships Victoria project? (including information on contract management training courses or forums?) Do you have any suggestions or feedback on how to improve any Partnerships Victoria contract management policy, guidance, templates, tools or processes?
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