Coordination between different levels of government is an important aspect of contract management, which is amplified where financing is being provided by multiple bodies.
Appropriate institutional and governance frameworks should be established to enhance the flow of information between government agencies. Challenges can arise where there is overlap in the mandate of different government agencies which needs to be managed.
One method of achieving this is to set up project advisory boards which are made up of representatives from different government agencies.
EXAMPLE Project advisory board An advisory board was set up in one of the case studies to provide assurance, strategic oversight and advice in relation to the project to the Minister of the Procuring Authority. It has an independent chair, two additional independent members and representatives from the ministry of finance, the executive office, as well as other relevant ministries. The advisory board meets every month. As well as providing assurance, oversight and advice to the Minister, it also acts as a forum for better communication and collaboration across the different relevant government bodies with respect to the project. |