Bid documentation includes the preparation of the bidding documents for the selection of the private partner for the project. The type and number of bidding documents to be prepared will depend upon the nature of the project and also the type of procurement process that is envisaged.
If a single stage procurement process is proposed for selecting the private partner, the following bidding documents need to be prepared:
1. Notice Inviting Tenders
2. Request for Proposal
3. Project Information Memorandum Docket
4. Draft Agreement
Likewise, if a two stage procurement process is adopted, then, in addition to the ones referred to above, another document called the 'Request for Qualification (RFQ)' document needs to be prepared.
Ministry of Finance, Government of India has issued model RFQ & RFP so as to standardize the process of procurement and reduce the effort involved in the documentation of bidding documents.