Request for Proposal (RFP) is the second stage in the procurement process and is open only for those applicants who have been qualified and shortlisted in the RFQ stage. The duration, bidding parameter, and risk allocation suitable to the project characteristics are important components of RFP. These are the pre-requisites of issuing the RFP document and should have been thought through at the project structuring stage.
The following matters should have been fulfilled by the public entity prior to the issuance of RFP:
• A reasonable number of pre-qualified bidders are available to participate in the RFP stage;
• Extent of land acquisition, utility relocation, Environmental Impact Assessment, Social Impact Assessment, Resettlement and Rehabilitation plan and associated costs have been assessed for the project;
• A project information memorandum has been prepared providing enough information to the bidders to enable them to estimate the financial bid variable;
• An evaluation and selection process has been defined; and
• A draft Concession Agreement/Contract document has been prepared.