a) The evaluation panel, including any technical, financial, legal or other subject matter expert evaluators, are to review the SOQ materials of each and all bidders and provide detailed feedback as to the strengths and weaknesses of each SOQ, recording their observations on form qualification evaluation templates which will be retained as part of the official procurement record. A sample template is included in the Rules.
b) It is not required that all members of the evaluation panel evaluate every section of the SOQ. Evaluators may be assigned specific areas to review according to their area of expertise.
1) The evaluation shall use only those criteria set out in the RFQ and shall apply those criteria in a manner as specified in the RFQ. No criterion shall be used other than those set out in the RFQ.
2) After all evaluations have been made, they will be reviewed for compliance by the evaluation secretariat and any weighted scoring tallied such that the bidders may be ranked according to the criteria of the RFQ and a pool of 3-5, or such other number as the Supervisory Committee has authorized, qualified bidders identified.
3) The evaluation panel may conduct consensus meetings to determine on a consensus basis the ranking of each SOQ.
4) The top 3-5, or such other number as the Supervisory Committee has authorized, qualifying bidders with all necessary supporting materials will then be transmitted to the Supervisory Committee with a recommendation that these bidders be qualified. If a larger list of qualified bidders is to be provided to the Supervisory Committee, the Work Team shall indicate in its transmittal the reason for doing so and any justification for a larger pool of qualified bidders.
5) In the event that no bidders are qualified, the Work Team, with Supervisory Committee approval, may revise the RFQ requirements or, in accordance with this Manual, revise its procurement approach in an attempt to expand the competition for the Privatization opportunity.