The draft RFP shall prominently note the date when the draft RFP materials will be released to shortlist bidders on the draft RFP cover page, including the means by which bidders will access the RFP (e.g. Entity website, Privatization Project Registry website).
RFPs shall contain instructions for bidders such as:
a) An overview of the procurement with a description of the RFP, the RFP's role in the competitive process, and how bids will be evaluated.
b) A list of pertinent definitions and terminology used in the RFP and project.
c) The preliminary time schedule of the RFP.
d) An overview of the project due diligence process, availability of data or reference materials, including access to a data room or other resources.
e) A description of the process for receiving and responding to bidder questions, including whether bidder conferences will be conducted, and whether project site visits will be permitted/conducted.
f) Reference to the applicable authority for the transaction, including any decrees, orders, laws, rules, regulations, and/or NCP guidance materials upon which the process relies.
g) Instructions for submitting the bids and an electronic and/or physical address for submitting the bids.
h) The RFP opening and closing date noted prominently on the front page of the RFP.
i) A single point of contact for the Work Team.
j) A requirement for a single point of contact for the bidder.
k) A requirement that bids must be in English.
l) Identification of any bid format requirements, including any page limits or maximum word counts, file formats for electronic documents, binding or organization of documents and supportive materials, etc.
m) A statement that the Kingdom will not bear the costs of bidders in preparing bids or responding to the RFP.
n) A statement that the Work Team may amend, modify, or terminate the RFP and procurement at any time, for any reason and shall not be liable for any bidder costs.
o) A statement that bids must arrive by the specified closing date in the specified format or they will be rejected.
p) A prohibition on communication between bidders, bidders and government officials, and/or bidder and key stakeholders in the process, instructions for permissible communications during the procurement process, and a confidentiality agreement to be signed by each bidder.
q) A prohibition on collusive procuring, conflicts of interest, bribery and/or other corruptive behavior, a statement that bidders shall be required to confirm their compliance with the same, and noting applicable sanctions or restrictions for violations.
r) Identification of how bidder materials and intellectual property received by the Kingdom will be handled.
s) A list of individuals and entities for which the Kingdom has existing relationships and should not be part of a bidding team due to a conflict of interest.
t) A description of the bid evaluation process, including how responsiveness and responsibility (financial and technical capacity) will be evaluated, whether pass/fail criteria will be used, and how the evaluation criteria will be used and weighted.
u) A prohibition on a bidder, or any member of that bidding team, submitting more than one bid.
v) A prohibition on and disqualification for misrepresentations and fraudulent behavior in the bid process and the bidder's bid.
w) Identification of required bid bond or another bid security.
x) Disclaimer as to information provided.
y) A note on whether any success fee may be payable.