On the day of the pre-bid conference, the following process shall be followed:
a) Shortlist bidders shall be registered and contact details confirmed.
b) Opening welcome address delivered by senior representative of Entity.
c) Presentation, if any, undertaken by the Work Team leader.
d) A Question & Answer (Q&A) session conducted after the presentation.
e) Detailed minutes taken of the Q&A session and circulated to all shortlist bidders. If the Work Team is unable to answer certain questions during the conference, follow up answers may be provided in writing and added as an addendum to the minutes of the bidder conference.