Information relating to the examination, clarification, and evaluation of bids shall not be disclosed to shortlist bidders or other parties until the successful bidder is notified of the contract awarding.
Shortlist bidders may not contact the Supervisory Committee, Work Team, or Entity during the bid evaluation, directly or indirectly, to inquire about the outcomes of the evaluation process. The evaluation panel may contact bidders only to ask questions or to seek clarifications on bid materials. Such communications shall be documented, and a permanent record maintained as part of the evaluation files.
If unsolicited comments or information is received, any such information may be acknowledged and recorded as being received, but may not be used except to improve the process, such as ascertaining the fairness or accuracy of bid representations, however it shall not be used to change or modify the bid materials.