Bids must contain the information specified within the procurement requirements of the RFP. One or more members of the bid evaluation panel, using a checklist based on the procurement requirements, shall review and document the materials submitted by shortlist bidders for compliance with the bid requirements.
No review of substance or the quality of submission is done with this initial screening, only a review of whether the documents and submission materials comply with the bid submission requirements.
Responsive bids are those that have no major deviations from the bid requirements. Minor clerical mistakes and other nonconformities may be accepted so long as they do not affect the substantive submission of the bidder.
Partial, incomplete, invalid or substantially nonresponsive or non-compliant bids may be deemed nonresponsive and rejected and the evaluation panel shall prepare a clear written record of the objective basis for such rejection.