The bid evaluation panel shall review bid materials of each and all shortlist bidders and provide detailed feedback as to the strengths and weaknesses of each bid and identify the need for clarification of any bid elements, recording their observations on form evaluation templates which shall be retained as part of the official procurement record. A sample evaluation template is included in the Rules.
It is not required that all members of the bid evaluation panel evaluate every section of the bids. Evaluators may be assigned specific areas to review according to their area of expertise.
The evaluation shall use only those criteria that have been set out in the RFP and shall apply those criteria in the manner specified in the RFP. No criterion shall be used that has not been specified in the RFP.
If clarifications are needed, the bid evaluation panel shall finalize their evaluations to the extent possible, identify all clarifications that are needed, and conduct clarification meetings in accordance with Section 19 of this Part.
If clarifications are not needed or the necessary clarification meetings have been conducted, the evaluations shall be completed, and the evaluation secretariat shall tally the evaluations, rank the bids according to the criteria of the procurement, and identify the preferred bidder for approval by the Supervisory Committee in accordance with the terms stipulated in Section 3 of Part 6 of this Chapter.
The evaluation panel may conduct consensus meetings to determine on a consensus basis the ranking of each bid.