The Work Team shall establish a negotiation team comprised of Work Team members with expertise in the anticipated topics of negotiation. Additional experts may be brought in to participate in the negotiation if more specialized expertise is required. Prior to the final negotiation(s) meeting, the following preparatory steps shall be undertaken:
a) The dates and venue for the final negotiation(s) shall be agreed and communicated to the appropriate bidders.
b) Venue and related arrangements put in place.
c) Formulate and document its negotiation strategy including identify each negotiation point as one of high, medium or low importance, especially with respect to the legal clarifications in relation to the project agreements and other legal documentation and the project team's preferred position noted for each point. This shall be set out in a document which shall be approved by the Work Team Leader.
d) A lead negotiator shall be appointed by the Work Team Leader.