Communication with the private sector during the development of the Third File shall be the same as permitted during the Second File stage, except that structured public meetings with interested parties may be conducted, e.g., through advertised public meetings or with invited groups. Events shall be formal and scheduled, with an open invitation to attend for all that are interested.
The dialogue at events shall be controlled so that the topics of interest are sufficiently discussed and potential bidders are discouraged from using the interactions for other purposes, e.g. as an opportunity to gain an advantage over competitors, gather intelligence on their competitors, improperly influence the Kingdom's decision making, or gain favor with particular authorities or officials in hopes of winning a potential contract.
Every precaution should be taken to keep all conversations and exchanges of information at the event open and public. To this end, the Work Team shall prohibit private meetings, discourage sidebar discussions between private sector attendees and government employees and advisors, and prepare a record of the meeting with such pertinent details as the agenda, the participants, their organizations, and their contact information, the objective and outcomes of the meeting, what was discussed, etc.