3.2.22 A Tender Notice (incorporating Notice of Proposed Procurement and Summary Notice) should be released on GeBiz to inform and invite the shortlisted suppliers to submit Tender Proposals for the PPP project, in accordance with instructions contained in the Invitation to Tender (ITT). GPEs shall comply with the guidelines contained in the IMs.
3.2.23 In addition to the information to be included in the Notice of Proposed Procurement , the notice shall also contain the following information:
a) a statement that the GPE is inviting offers for a PPP procurement;
b) the draft PPP contract to be signed by the GPE and the successful PPP provider;
c) the timetable and the process for clarifying the set of terms and conditions of the PPP contract and for the submission of bids; and
d) the relevant documents to be given to potential bidders, which may include the:
i. Step-in agreement
ii. Letter of Conveyance
iii. Form of Bid Bond (issued by the bank)
iv. Form of Bank Acknowledgement Letter
v. Form of Letter of Intention
3.2.24 The GPE should make available for all potential bidders as much accurate and pertinent information as possible, when issuing the ITT. Such legal, financial or technical information can then help the bidders to better evaluate the PPP contract and project, thus reducing the likelihood of misunderstandings, withdrawals of bids etc. Examples of information to be given to potential bidders may include technical conditions of the site such as the soil condition, the projected usage or user load for the amenities, bid evaluation criteria, and whether more than one successful bidder is envisaged. The GPE can consider setting up a data room where all the relevant information can be made available to bidders.