4.2.13 The importance of contract administration (both the GPE's and the PPP provider's procedures) to the success of the contract, and to the relationship between the two parties, should not be underestimated. Clear administrative procedures ensure that both parties understand who does what, when, and how. These include procedures governing the following:
a) Variation, and change control;
b) Performance measurement;
c) Payment of the unitary charges;
d) Management reporting; and
e) Mechanisms for problem solving and dispute resolution.
4.2.14 Keeping the contract documentation up to date is an important activity, and it should not be a burden. The effort required may be reduced by ensuring that the contract is sufficiently flexible to enable changes to the requirement and pricing mechanism within agreed parameters without the need to change the contract documentation.
4.2.15 Managing the contractual obligations of the government can be more complex than managing the obligations of a private party in certain cases. - The GPE's contract management team may need to coordinate the actions of other public sector entities in order to ensure that the government:
a) can deliver on its obligations under the contract; and
b) does not inadvertently act so as to hinder or prevent the PPP provider from meeting its obligations under the contract.