7.4  Project bidding Requirements Document Preparation

The project committee, assisted by the Technical Bureau, shall prepare bidding requirements document that includes the PPP contract draft, the project data, bidding procedures and the project financial, technical and administrative elements.

a.  Bidding Requirement Document Parts and Sections

Bidding requirements document constitutes the basis of the private partner selection process. It put the rules upon which the awarding process is based, so it shall explain the project main data, its financial, technical and administrative elements, the bidding method, bids assessment method, and the PPP contract draft to be signed.

The working team shall prepare bidding requirements document for each project, consisting of two parts:

Part 1 shall include three sections as follows:

  Section 1: Project data, including:

•  All project components and elements.

•  Project technical and legal framework.

•  Service specifications expected from the project.

  Section 2: Bidding Procedures, including:

•  Project site visit procedures.

•  Virtual Data Room access procedures.

•  Conditions and way of bidding and submitting the required documents.

•  Forms of the technical and financial proposals and quotations.

•  Assessment rules and methods

•  Procedures of announcing the winning bidder.

•  Time limits of each phase.

  Section 3: Financial, Technical and Administrative Elements of Project, including:

•  Establishment of the project company and ownership of its shares.

•  Financing Structure.

•  Minimum technical and financial requirements.

Part 2 consists of the PPP contract draft and its attachments as set out in Article 12 of Partnership Law.

The bidding requirements document preparation depends on various sources of information varies depending on their parts and sections: Section 1 related to Project Data depends on the results of the due diligence study carried out by the consultant team during the project study and design phase. Section 2 details and explains the logistic procedures and instructions relating to the bidding and bids assessment methods. This section is a model section has the same core in all projects, but it varies in terms of the time limits, bids assessment elements and

their weights. Section 3, relating to the project design and its financial, technical and administrative structure and the identification of the minimum requirements, and part 2 of the bidding requirements are for each individual joint project and depend primarily on the results of the dialogue the Project Committee conducted with the qualified participants.