The bid submission shall be limited to those participants qualified by the Project Committee and got the bidding requirements document from the project committee, whether directly or through their representatives. Bidding requirements document may not be given to any other entity.
The bids shall be submitted in the place and time set out in the bidding requirements document. The time may be in the form of a deadline or a specific date. Preferably, specific date and time shall be defined for submitting the bids to the concerned entity, as approving a deadline opens the door for some participants to submit their bids in different dates, a matter that prevents receiving the bids in a public session in the presence of by all bidders.
The Project Committee may opt to receive and open the bids in a public session to promote transparency. The bidders' representatives to are invited to submit their bids in a specific date and time. Then, the Project Committee shall receive the bids in their presence. The Project Committee may verify that the bids are completed during this public session in terms of submitting the required documents, especially the bid bond. If any bid is incomplete, the Project Committee shall take the appropriate decision, whether to reject it or give its bidder an additional period to complete the shortcomings.
In case of not holding a public session for receiving the bids, the concerned team/entity shall take the necessary arrangements to receive the sealed envelopes containing the bids and keep them in a safe way till the date identified for opening them.
If only one bid is received, the Project Committee shall report this matter to the Financial and Economic Committee through the Ministry in order to take the appropriate decision in this regard. In all cases, the Financial and Economic Committee reserves the right to cancel, postpone or terminate the awarding process at any time before awarding the contract at its sole discretion for any reason and without incurring any obligations or costs towards the participants in the process.