Bid clarification process

As part of the same section, the RfP must also include the procedure adopted by the Government Entity regarding clarifications, noting the following:

  A Timeline and a Point of Contact must be specified for the submission of Bidder clarifications;

  A provision stating that the Government Entity shall endeavour but is not obliged to respond to all clarifications;

  If the response to the clarification is significant, such information must be shared with all Bidders and not advantage only the Bidder who presented the question;

  A date for a mid-Bid clarification meeting, which is highly recommended, should be stated, noting that attendance, while not mandatory, is encouraged;

  State certain matters of legal import:

  The procedure to deal with late bids;

  The period of validity of the bid;

  The potential forfeiture of the Bid Bond;

  The procedure regarding the modification or withdrawal of a bid; and,

  Confidentiality regulations.