The following key activities make up the complete procurement procedure after the terms of reference and other bid documents are finalized:
(i) preparation of the invitation to bid/request for expression of interest and the bidding documents,
(ii) conduct of pre-procurement conference,
(iii) publication or posting of the invitation to bid,
(iv) issuance of the bidding documents,
(v) conduct of the pre-bid conference,
(vi) issuance of bid bulletins, where necessary,
(vii) submission of bids by interested bidders,
(viii) opening of bids,
(ix) conduct of bid evaluation and post-qualification,
(x) preparation of bid evaluation report,
(xi) preparation of BAC Resolution to Award,
(xii) approval of the BAC Resolution to Award,
(xiii) issuance of the Notice of Award and the draft contract,
(xiv) winning bidder's submission of performance security,
(xv) approval of the signed contract, and
(xvi) issuance of Notice to Proceed to the winning bidder.
Further details on the activities are found in Annex 9.
The organization, at this stage, is expected to already have set up a legal team working with the BAC to ensure that the bid documents cover all aspects of the operations and management of the hospital. This team is expected to conduct desktop research, workshops/writeshops, and meetings and consultations with the law departments or sections of various government agencies. Aside from the organizations listed in Step 2, project developers in the Philippines need to touch base with the Department of Justice and the Department of Interior and Local Government. It must be reemphasized that it is crucial to consult the Department of Health, and possibly medical associations, regarding latest policy issuances and development of the health profession.