[Date]
[Name and Address of Short-Listed Consultant]
Dear [Addressee]:
1. The [name of Procuring Entity] (hereinafter called "Procuring Entity") has received financing (hereinafter called "funds") from [name of Funding Source] (hereinafter called the "Funding Source") toward the cost of [name of project]. The Procuring Entity intends to apply a portion of the funds in the amount of [amount of approved budget for contract (ABC)* in words and figures] to eligible payments under the contract for [name of contract] for which the bidding documents are issued. [*Note that users of this document can use abbreviations if such terms have been indicated in a glossary and list of abbreviations. They must be spelled out in the document in the first instance they were used.]
2. The Procuring Entity now invites bids to provide the following Consulting Services: [short description of objectives and scope of the project]. More details on the services are provided in the Terms of Reference for the project.
3. The Consultant shall be selected and employed in accordance with [evaluation procedure] procedures as described in the Bidding Documents.
4. This notice has been addressed to the following short-listed consultants:
[List of short-listed consultants]
5. It is not permissible for you to transfer this invitation to any other consultant.
6. The Bidding Documents shall be available at [address] during [office hours, e.g., 8:00 a.m. to 5:00 p.m.].
7. Select one of the following two (2) paragraphs and delete the other:1
a) If the Procuring Entity intends to open the Pre-Bid Conference to all interested Bidders:
The [name of the Procuring Entity] will hold a Pre-Bid Conference on [time and date] at [location for Pre-Bid Conference], which shall be open to all interested parties.
b) If the Procuring Entity intends to limit the Pre-Bid Conference to Bidders who have purchased the Bidding Documents:
The [name of the Procuring Entity] will hold a Pre-Bid Conference on [time and date] at [location of Pre-Bid Conference], which shall be open only to interested parties who have purchased the Bidding Documents.
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1 May be deleted if the ABC is less than [1 million pesos] where the Procuring Entity may not hold a pre-bid conference. (Replace the figure in brackets with the appropriate amount.)