As narrated in the main body of this paper, it is important to ensure there is complete transparency as to the condition of the Facility (particularly around M&E) and the level of lifecycle replacement that is likely to be required to be carried out by ProjectCo;
Looking ahead to the end of contract, it is essential that the Facility is maintained to the required standard to meet the contractual Handback requirements in order to minimise the liability for future lifecycle spend by the procuring Authority which will become directly liable for maintenance and lifecycle expenditure from that point, unless it vacates the Facility.
For the Authority to mitigate these risks, it is important to structure the required scope of service in respect to any building condition survey to ensure that: -
• the scope is specific to the project,
• the scope includes all relevant project information,
• tenderers receive as much information as possible, and
• the scope includes any project specific requirements that need any additional review i.e. impact of any formal changes or variations.
The following scope of service sets out an initial approach and survey specification assuming a typical PPP accommodation project which can be amended as required to include any project specific requirements. It is also worth noting that this template specification has been tendered across several projects and responses from building surveying practices to date have been consistence with little or no substantive queries or qualifications.
Also, the template scope of survey includes for tendering information which again should be amended depending on procurement route.