1.3.1 Initial meeting with the FM Contractor and ProjectCo's manager to progress a Q/A session on initial observations of the Survey, to ensure capture of any further asset history that may be of relevance and consider other potential further specialist or more disruptive investigations that may be required;
1.3.2 Develop a strategy/action plan and prioritise the required outcomes for dealing with any finding, risks and recommendations made so far.
1.3.3 Understand the contractual requirement i.e. the relevant contractual performance clauses that may apply to any defect found with respect to the original building or facilities management contract requirements.
1.3.4 Set and agree the strategy for engaging in an inclusive and transparent manner with ProjectCo's manager and the FM service provider to work through the findings and agree a way forward.
1.3.5 The relevant Authorities should consider the implications of expected to be incurred costs by ProjectCo up to end of contract and those that are expected to exist in the period of the following five years after the end of contract for the Authority to understand the potential financial exposure and budget accordingly.
1.3.6 Implement a process of validation and review to monitor and track progress generated from the initial surveys, findings, recommendations and track against any agreed action plans/timescales; and
1.3.7 Identify and implement any ongoing guidance and training requirements given the outcomes and with specific reference to the key risk and areas of concern. This should include lessons learnt and the opportunity to share outcomes across the wider public sector.