26. Prepare and issue a detailed report on items that may be associated with latent or inherent defects. The report will include a Preface section covering the purpose of the report, any limitations, general building description, construction and its systems; age, size, uses etc.
27. The main body of the defects report must be in a table/schedule format and will include the following criteria:
• Ref. -a unique reference number for each schedule entry
• Element group - e.g. External walls, Lighting Installations
• Sub-Element type - e.g. Brickwork, Emergency Lighting
• Location - of the item, e.g. Floor Level/Room Number/External, South elevation
• Defect Observation(s)/Reasons- Description of the defect, context and reason.
• Recommendations - Recommended course of potential remedial action, including if issues are found that may indicate the presence of failures of an abnormal or complex nature, recommendations will be made on the need for further investigations by other specialists.
• Priority - Each defect will be prioritised to allow action whereby immediate use of the building or parts thereof or Health & Safety or significant operation risk may be a residual factor of the currently observed defect. The priority criteria will be provided.
• Contractual Requirement - The most relevant contractual performance clause that applies to the Defect with respect to the original Building Contract requirements.
• Photo - Photo(s) of the specific defect will be incorporated into the table /schedule, or there will be a number cross reference to a photographic Appendix.
The following must be provided in an Appendix:
• Photos (if not in the table/schedule)
• Plans (+ elevations if available) - Each defect will be over-marked on a floor plan (or elevation if available) and cross referenced to the relevant item in the defects Schedule.
• Additional Information - Any other information such as supporting details or information pertinent to the defects in the report.
28. Reports must be formatted to be issued electronically to a satisfactory quality level.