4.3.5  Maintain proper documentation

Maintaining proper documentation for a panel arrangement includes:

•  the rationale for establishing the panel

•  supplier meetings

•  performance reviews

•  records of panel usage

•  records of decisions on panel extensions

•  deeds of standing offer with each panellist

These records should be able to demonstrate the panel is not being used to avoid competition or to discriminate against suppliers.

Each panel user must also keep details of individual contracts with suppliers.