Accountable Authority means, Under the PGPA Act, the person or group of persons responsible for, and has control over, a Commonwealth entity's operations. This is usually the Secretary of a department and is defined in the PGPA Act section 12.
Accountable Authority Instructions are written instructions issued by an accountable authority giving direction and guidance to their officials on matters relating to finance law and regulations (Accountable authorities may also issue instructions to officials of another Commonwealth entity in relation to matters listed in the PGPA Act section 20A(2)).
AusTender is the central web-based facility for publishing Australian Government procurement information, including business opportunities, annual procurement plans and contracts awarded.
Central procurement area means the area within your entity that is responsible for issuing internal procurement advice and monitoring procurement activity performed by your entity. This may be a dedicated team or could be a function of your entity's Central Financial Officer (CFO).
Commonwealth entities means non-corporate Commonwealth entities and corporate Commonwealth entities that are subject to the PGPA Act (defined in the PGPA Act section 10). A list of Commonwealth entities is on the Department of Finance website at: https://www.finance.gov.au/government/managing-commonwealth-resources/structure-australiangovernment-
public-sector/pgpa-act-flipchart-list.
(The) Commonwealth Procurement Rules (CPRs) are issued by the Minister for Finance under the PGPA Act section 105B(1). Officials from non-corporate Commonwealth entities and prescribed corporate Commonwealth entities listed in the PGPA Rule section 30 must comply with the CPRs when performing duties related to procurement. The CPRs are the core of the Commonwealth procurement policy framework.
Conflict of interest declaration means a form on which a person will disclose any real/apparent/potential conflicts of interest that exist or may arise in the course of their employment and is signed by that person as a declaration.
Deed of confidentiality: A deed is a special type of binding promise or commitment to do something. A deed of confidentiality is a commitment to keep certain information, shared from one party to another, confidential and to use that information only as intended within the contract.
Delegate means (in relation to the PGPA Act) an official who has been given statutory authority, by an instrument of delegation, to make particular decisions or perform particular functions. A delegate is constrained by any limitations expressed in the delegation instrument.
Dynamic Sourcing for Panels (DS4P) is functionality within the AusTender website that provides government buyers with a standard and streamlined approach to sourcing their goods orservices from panels.
Key performance indicators (KPIs) means a metric that is measurable and verifiable that, at a point in time, will provide an indication of the level of performance by the supplier against the outcomes of the contract.
Not required means, within the contract activity table used in this guide, that the activity is not necessary for a contract at this level of complexity.
Required means, within the contract activity table used in this guide, that the activity be performed for a contract that has been categorised at this level of complexity
Recommended means, within the contract activity table used in this guide, that the activity is recommended for a contract that has been categorised at this level of complexity but is not mandatory. You should use judgement to determine if you need to perform the activity for your contract, and if so, the extent to which the activity will be performed.
Resource Management Guides (RMG) are a series of policy documents that detail policies dealing with resources management. These policies form part of the Government Resource Management Framework. Details of these policies are on the Department of Finance web site at: https://www.finance.gov.au/government/resource-management/list-az.
Service level agreements (SLAs) are documented levels of service that will be provided by the supplier and are usually measured in terms of quality, availability or responsiveness.
Statement of Tax Record (STR) is required for contracts over $4m under the Black Economy Procurement Connected Policy- Increasing the integrity of Commonwealth Government procurement. This policy requires that a supplier holds a valid and satisfactory STR at the time of contract award and may be required to maintain a satisfactory STR for the duration of the contract (see the Department of the Treasury website).
Strongly Recommended means, within the contract activity table used in this guide, that the activity is recommended for a contract that has been categorised at this level of complexity. The activity, whilst it is not mandatory, is generally good contract management practise and may provide significant benefits to the management of that contract. You should use judgement to determine if you need to perform the activity for your contract, and if so, the extent to which the activity will be performed.
Value for Money is the consideration of the relevant financial and non-financial costs and benefits of each submission including, but not limited to:
a. the quality of the goods and services
b. fitness for purpose of the proposal
c. the potential supplier's relevant experience and performance history
d. flexibility of the proposal (including innovation and adaptability over the lifecycle of the procurement)
e. environmental sustainability of the proposed goods and services (such as energy efficiency and environmental impact) and
f. whole-of-life costs.
For more information, refer to CPRs section 4.