2.36 FM requirements for the Pilot PPP Schools Bundle are outlined within Annex D: Service Requirements of the Project Agreement between DoE and the Project Company. Responsibility for all repair, renewal, maintenance, and statutory obligations is transferred to the FM Contractor under the FM Agreement. Most of the risk is transferred to the FM Contractor.
2.37 Where the FM Contractor does not deliver against the requirements of the Services Specification, the Payment Mechanism facilitates availability deductions against the FM fees. Monthly monitoring reports evidence that the FM Contractor is generally compliant with the terms of the contract, as verified in a remote audit completed by AAP in 2019. The DoE has advised that deductions of c.€14,000 were applied during 2020 due to issues around reactive maintenance and service deficiencies; however, while deductions had also been applied in the past due to performance shortfalls, the level of deductions was limited during recent years.
2.38 The Pilot PPP Schools each have an on-site FM Manager supported by a Caretaker and approved sub-contractors for completion of specialist maintenance and Lifecycle works. The FM Managers report to the Area Manager, and the Project Company is responsible for monitoring FM performance through liaison with the Area Manager and subsequent reporting to the NDFA/DoE.