Statutory Compliance Audit
2.42 The Statutory Compliance and health and safety audit consisted of an assessment of compliance against the following items, the results of which are shown in Figure 2.14.
• | |
• | Water Management (L8 Control Measures) |
• | Fire Risk Assessment, Review & Remedials |
• | Fire Safety Processes (Logbook & Fire Drills) |
• | Fire Safety Systems (Alarm, Call Points, Extinguishers, Smoke Vents, Suppression, Doors & Exits) |
• | Security Systems (Roller Shutters & Automatic Doors) |
• | Gas Safety Inspections |
• | Pressure Systems |
• | F-Gas |
• | Air Conditioning Inspections TM44 |
• | Ventilation systems (Extract, Air Handling Unit, Ductwork Cleaning) |
• | Local Exhaust Ventilation & Fume Cupboard Systems |
• | Lifts (Service & Examination) |
• | Access Equipment |
• | Electrical Testing |
• | Lightning Protection |
• | Ladder Inspections & Register |
• | Asbestos Management |
• | Waste Management |
Figure 2.14 - Statutory Compliance Audit Percentage Scores
2.43 The Pilot PPP Schools were able to demonstrate robust evidence of both compliance with statutory requirements and the requirements of the PPP contract. The Pilot PPP Schools were 100% compliant except for an unavailable Fire Risk Assessment (FRA) at three of the five Pilot PPP Schools. FRAs are the responsibility of the school, not the FM Contractor, so the sites can be 100% compliant from an FM contract perspective.
2.44 Whilst DoE guidance is in place for Principals, there was a general lack of understanding across the Conventional Schools regarding the Statutory obligations. The Conventional Schools evidenced very limited maintenance planning and often rely on contractors to advise what maintenance works are required. Where inspections were complete, document management and evidence of this was generally poor, unlike with the Pilot PPP Schools which operate using a CAFM system to plan and evidence maintenance works and monitor planned preventative maintenance tasks. One Conventional School significantly outperformed the others, and it is noted that the Principal was previously a Principal in a Pilot PPP School and had an improved understanding of statutory requirements.
2.45 There was very limited evidence of FRAs, Water Risk Assessments (WRA), electrical testing, Portable Appliance Testing (PAT), and inspection of lightning protection and ventilation systems at the Conventional Schools.
2.46 A significant number of failings in the compliance of the Conventional Schools with Statutory Requirements, PPM undertakings and good FM practice were identified in the reporting. None of the same issues were identified with the Pilot PPP Schools which were maintained to an excellent standard and demonstrated full Statutory Compliance and a high level of contract compliance.