All Project Agreements for PPP Projects will have a minimum requirement for the provision of a 12 month look ahead Schedule of Programmed Maintenance. The focus of this schedule is primarily on demonstrating a robust maintenance regime that may be required to align with best or good industry practice and inform the Authority of timings and any potential impacts in relation to undertaking planned maintenance.
The FM SLS will typically include a requirement to provide the maintenance schedule and also a further requirement to deliver maintenance in accordance with the schedule. However, the impact of most maintenance shortfalls or failings is measured on the outcome of any such failure, with performance measured on the output of building systems, primarily through the payment mechanism.
Most PPP projects will also include a requirement for the provision of a five year maintenance plan that provides an Authority with greater foresight of upcoming works and in some cases may also give advanced sight of upcoming lifecycle works.
When undertaking a review of the schedule of programmed maintenance, consideration should be given to what tasks are included in respect of improving or maintaining the efficiency of building systems. A key consideration is the review of building controls, this is a task that should be undertaken on a regular basis to ensure that systems are optimised to balance outputs that might be required under relevant availability standards and reduced energy consumption.