Responsible Agencies should consider the accuracy and completeness of information to be provided to bidders at the EOI phase, particularly in respect of technical documentation. Where information is incomplete, or not provided to bidders with sufficient time to analyse it, bidders will likely view the project as higher risk. Bidders may spend additional bid costs to expedite analysis and/or derive further information, or heavily qualify their EOI response.
Responsible Agencies should only provide information that they are confident will remain relevant at the RFP phase to avoid releasing multiple versions of the same information.
As presented in Figure 4.1, certain documents should be updated prior to requesting Cabinet approval to proceed to the RFP phase and announcing Short-listed Bidders. This includes:
• changes to key information or assumptions
• updating the Business Case
• Public Interest Evaluation (see Appendix 1); and
• FIS Table (see Appendix 2).