The Project Steering Committee (Committee) will generally be chaired by a senior person of the Responsible Agency with responsibility for delivering and managing the PPP project during the delivery stage. Other Committee members should include senior personnel from:
• NSW Treasury
• Department of Premier and Cabinet
• other relevant Agencies; and
• may also include independent experts.
The delivery Project Director should attend all Committee meetings and is responsible for ensuring appropriate secretariat services are provided to the Committee. The Committee will usually meet monthly during the delivery.
The Committee will oversee a number of key activities and issues, which may include:
• ensuring the delivery Project Director is efficiently managing the project to achieve successful delivery of the PPP project. This will include managing contractor and client performance, monitoring construction progress and quality, managing stakeholders, managing any changes to scope, fostering best-for-project outcomes, monitoring ongoing risk exposures and ensuring that risk allocation is in accordance with the project deed
• providing strategic direction through expertise, capabilities, knowledge and guidance to the delivery Project Director and implementation Project Team
• ensuring a coordinated, whole-of-Government position and approach to the PPP project
• ensuring a contract administration manual is produced for use by the Responsible Agency. This should include all of the Responsible Agency's obligations over the life of the contract to help ensure they are met on time and in accordance with the required processes outlined in the contract
• helping to ensure the Responsible Agency meets their obligations for project disclosures on time. This includes GIPA Act disclosures, and Project Summaries (refer to section 9)
• managing and mitigating material risks, including securing environmental, planning and other required approvals (if not achieved prior to contract close), as well as completion and commissioning risks
• ensuring ongoing consultation with stakeholders and the community, as required and consistent with EPA Act conditions
• where required, assist in managing relationships between the delivery Project Director, implementation Project Team, and the Project Company. This may include assisting with formal and informal disputes and performance issues, including a sensible and practical approach to enforcing abatements
• ensuring that the Project Company (and its equity sponsors) are actively managing the PPP's subcontracts to ensure PPP outcomes are met
• monitoring and keeping the PPP project within the Responsible Agency or project budget provisions including any specific provisions for:
- contingencies
- timely payments of any State lump-sum contributions; and
- regular monthly/quarterly service payments within the terms of the contracts.
• overseeing proposed amendments and changes to any contract and/or commercial requirements, including ensuring public disclosure requirements are met (refer to section 9)
• facilitating compliance with the IIAF, including post-contract award Gateway Reviews at pre-commissioning and post implementation stage, gateway health checks, in addition to any other IIAF reporting requirements
• ensuring relevant Cabinet sub-committees are updated, as may be appropriate, on key activities including milestones, budget (including any contingency) and management of key risks; and
• overseeing the handover of assets (if any) and transition procedures ahead of the operations stage.